The general flow of registration of your research findings is as follows.
1. Send agreement
Confirm "Requirements for Permission of Utilizing Papers Presented to the UTokyo Repository (pdf)". And afterwards, send "General Document of Permission (word)" to Digital Library Section. You can send the agreement at the same time as sending the file of research findings.
2. Send the file of your research findings
Send the file of your research findings as attached file to e-mail. Or send the strage media such as CD-R recorded the file by internal mail. If you want to add more information at publication through UTokyo Repository, send the text data containing the information, such as keywords, abstract and others.
3. Check and registration of the file of your research findings
The staff of Digital Library Section check the publisher's copyright policy. Afterwards, the staff impart metadata to the article and register the article to UTokyo Repository.
4. Confirm the result of registration
The e-mail from Digital Library Section inform you about the result of registration. Confirm the contents of the item in UTokyo Repository.
Regarding publication of a journal article through an institutional repository, some publishers adopt a policy where they permit publication of the author’s final manuscript (author’s version) only and refuse the reuse of the publisher’s version.
The author’s final manuscript is the accepted version after peer review but before incorporating the layouts for printing (Version A shown in Figure below). On the other hand, the publisher’s version is the version incorporating the publisher’s own editing such as layout adjustment, proofreading, design and so on for laying out the paper in the printed and published journal (Version B shown in Figure below).
Since copyright policies differ among journals or publishers, it is necessary to carefully examine and understand the conditions of their manuscript submission guidelines, copyright guidelines, copyright permission agreement or license agreement, as applicable.